Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for construction of the NCR - Litter Receptacles project. The Department of Development will fund this project. Work for this contract consists of the installation of approximately 13 new litter receptacles at various locations around the City; a majority of the new receptacles will be on West Broad Street. Furthermore, 14 litter receptacles will be removed and replaced at various locations around the City; a majority of the replaced receptacles will be on West Broad Street and Parsons Avenue.
The estimated Notice to Proceed date is July 11, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. 2 bids were received on May 22, 2012 (2 majority) and tabulated as follows:
Company Name Bid Amt. City/State Majority/MBE/FBE
Columbus Asphalt Paving, Inc. $65,600.00 Gahanna, OH Majority
Righter Company $75,700.00 Columbus, OH Majority
Award is to be made to Columbus Asphalt Paving, Inc. as the lowest responsive, responsible and best bidder. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving, Inc.
The contract has an interim completion date of all plan work by October 31, 2012, and all additional work is to be completed by July 11, 2013.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving, Inc. is 310857095 and expires 1/5/14.
3. FISCAL IMPACT
Funding is available within the Streets and Highways G.O. Bonds Fund. C.I.B. amendment to the 2012 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
Special Provision 146 in the bid document states, "It is the City's intent to fully utilize the available funding provided to the installation of litter receptacles. Therefore, the City reserves the right to increase or decrease the base contract amount, up to or down to a maximum of ($80,000.00). The total amount of the work and other incidentals will not exceed the total amount of the contract price (maximum of $80,000.00). The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $80,000.00), best, responsive, responsible bidder per Columbus City Code Section 329." The contract shall be for the amount of $80,000.00 with $20,000.00 for inspection, for a total contract amount of $100,000.00.
4. EMERGENCY DESIGNATION
Emergency action is necessary to allow for timely execution of this contract and construction to protect the safety and welfare of the public.
Title
To authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving, Inc. to provide for the payment of construction administration and inspection services, in connection with the NCR - Litter Receptacles project; to amend the 2012 Capital Improvements Budget; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $100,000.00 from the Streets and Highways G.O. Bonds Fund for the Division of Design and Construction, and to declare an emergency. ($100,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the NCR - Litter Receptacles project; and
WHEREAS, the Department of Development will also participate in this project and provide funding for the improvement; and
WHEREAS, this project includes installation of approximately 13 new litter receptacles at various locations around the City; a majority of the new receptacles will be on West Broad Street.14 litter receptacles will be removed and replaced at various locations around the City; a majority of the replaced receptacles will be on West Broad Street and Parsons Avenue; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction in that it is immediately necessary to enter into said contract in order to maintain the project schedule thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Columbus Asphalt Paving, Inc., 1196 Technology Drive Gahanna, OH 43230 for the construction of the NCR - Litter Receptacles project in the amount of $80,000.00 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $20,000.00.
SECTION 2. That the 2012 C.I.B. authorized within ordinance 0368-2012 be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
704 / 530058-100008 / NCR - Streetscape Improvements (Carryover) / $730,000.00 / ($100,000.00) / $630,000.00
704 / 530058-101008 / NCR - Litter Receptacles (Carryover) / $0.00 / $100,000.00 / $100,000.00
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100008 / NCR - Streetscape Improvements / 06-6621 / 745808 / $100,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-101008 / NCR - Litter Receptacles / 06-6621 / 758008 / $100,000.00
SECTION 4. That for the purpose of paying the cost thereof, the sum of $100,000.00 or so much thereof as may be needed, is hereby authorized to be expended for the Division of Design and Construction Dept-Div 59-12, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-101008 / NCR - Litter Receptacles / 06-6621 / 758008 / $100,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.