Explanation
Bids were opened by the Division of Purchasing on May 3, 2012 (#SA004350 Ball Diamond Clay). An award was made to the following company for the purchase of ball diamond clay and delivery:
Company Amount Contract Compliance #
Jones Topsoil $25,000.00 / $25.00 per Ton 314220120
Principal Parties:
350 Frank Rd.
Columbus, Ohio 43207
Local: Dave Jones
(614)443-4611
31-4220-120
Emergency Justification:
In order to have the materials in place by mid-summer, emergency legislation is requested.
Financial Impact
$25,000.00, Recreation and Parks Fund 285.
Title
To authorize and direct the Finance and Management Director to enter into contract with Jones Topsoil for ball diamond clay for the Sports Section of the Recreation and Parks Department; to authorize the expenditure of $25,000.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($25,000.00).
Body
WHEREAS, bids were solicited by the Purchasing Office and opened on May 3, 2012 and award will be made to Jones Topsoil for the purchase of ball diamond clay in accordance with the terms and conditions of #SA004350 on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract to ensure delivery of the products by Mid-Summer Season 2012 thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and he is hereby authorized to enter into a contract with Jones Topsoil for ball diamond clay for the Recreation and Parks Department in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $25,000.00, or so much thereof as may be necessary, be and is hereby authorized from Recreation and Parks Operating Fund, as follows, to pay the cost thereof.
Fund 285; Dept. 51-01; Object Level 3-2196; OCA code 510404
Section 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.