Explanation
Kone, Inc. has been the current elevator maintenance and service provider for the last 10 years. The contract was re-bid in 2008 as formal bid SA002929 that closed on June 17, 2008 with three companies responding. John Blatt Elevator Consultants helped the department review the bids in which Kone, Inc. was determined to be the best, responsive and responsible bidder. The cost of the 2008 contract was $16,800.00, plus a $3,200.00 fixed contingency for a grand total of $20,000.00. The 2008 contract was set up to fund the elevator service to eight locations for a 12-month period ending August 31, 2009.
In August of 2009, a new elevator was added to the services provided by Kone, Inc. as the contract allows for the addition of new units as needed. The cost of the 2010 contract extension was $20,600.00 plus a $2,800.00 fixed contingency for a total of $23,400.00 for a 12-month period ending August 31, 2011.
This legislation is to fund the 12-month period beginning September 1, 2012 through August 31, 2013 for $22,400.00 plus a $2,000.00 fixed contingency for a total of $24,400.00. This modification is for the fourth of five annual renewals as agreed to and specified in the bid contract EL008729 dated July 28, 2008.
Financial Impact:
Funding of $23,400.00 for the Kone, Inc. 2011 contract extension will come from Operating Fund 285, Dept 51-01, OCA 510495, Object Level One 3 and Object Level Three 3370.
Kone, Inc. Contract Compliance Number 36-2357423, is active to 11/11/2013
Title
To authorize the Director of Recreation and Parks to modify and extend the contract with Kone, Inc. for required maintenance and services of nine elevator units in various city facilities under the purview of the Recreation and Parks Department; and to authorize the expenditure of $24,400.00. ($24,400.00)
Body
WHEREAS, it is necessary to modify and extend the contract with Kone, Inc. for maintenance and service to the elevators at various locations; and
WHEREAS, said contract will provide service and maintenance in various city buildings under the purview of the Recreation and Parks Department; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to modify and extend an agreement with Kone, Inc. until August 31, 2013 for maintenance and service of nine (9) elevators under the purview of Recreation and Parks.
SECTION 2. That the expenditure of $24,400.00, or so much thereof that may be necessary in be and is hereby authorized and approved as follows:
Division: 51-01 / Fund: 285 / OCA Code: 510495 / Object Level 1: 3
Object Level 3: 3370 / Amount: $24,400.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.