Explanation
BACKGROUND: This ordinance authorizes the option to purchase Traffic Sign Posts and Street Name Sign Posts for the Department of Public Service, Division of Planning and Operation. The term of the proposed option contracts will be through July 1, 2014 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA004342 The Purchasing Office opened formal bids on May 3, 2012. The traffic sign posts and street name sign posts are used as supports for traffic control signs and delineators and street name signs throughout the City of Columbus.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004342). Twenty-one seperate line items were bid. Forty-nine (49) bids were solicited (MAJ: 47, F1: 1, M1A: 2) Four bids were received (MAJ:3, F1:1).
Twenty-one seperate line items were bid. These companies are not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of three contracts to the lowest responsive, responsible and best bidders:
MD Solutions Supply, Inc., CC#311804276, exp. 9/30/13
Firelands Supply Company, CC#341728477, exp. 9/16/13
Unistrut Cincinnati, CC#311451775, exp. 9/7/12
Total Estimated Annual Expenditure: $50,000.00
This ordinance is being submitted as an emergency because without emergency action for these traffic sign posts and street name sign posts signage along City of Columbus streets will be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into three contracts for the option to purchase Traffic Sign Posts and Street Name Sign Posts with MD Solutions, Inc, Firelands Supply Company, and Unistrut Cincinnati and to authorize the expenditure of three dollars ($3.00) to establish the contract from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($3.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 3, 2012 and selected the lowest responsive, responsible and best bids; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Department of Public Service and to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Traffic Sign Posts and Street Name Sign Posts are supplied without interruption to support roadway signage throughout the city, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service/Division of Planning and Operations in that it is immediately necessary to enter into three contracts for the option to purchase Traffic Sign Posts and Street Name Sign Posts to prevent delay of signage along Columbus City streets, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Traffic Sign Posts and Street Name Sign Posts for roadway signage for the City of Columbus for the term ending July 1, 2014 with the option to extend for two additional one year periods in accordance with Solicitation No. SA004342 as follows:
Firelands Supply, Items: 1, 2, 4, 5, 6, 7, 8, 9, 24 and 25. Amount $1.00
MD Solutions Inc., Items: 3, 10, 12, 22 and 23; Amount: $1.00
Unistrut Cincinnati, Items 11, 13, 14, 15, 16, 17, 18, 19, 20 and 21. Amount $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.