Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew a contract with Xerox Corporation for printer maintenance and support services. The supported printer systems provide high volume printing services critical to many city applications such as payroll, wage and tax statements, Auditor's warrants, jury summons, income tax forms and water bills. The original contract (EL012109) was authorized by ordinance 1349-2011, passed September 12, 2011. That contract provides language that allows for contract renewals and modifications each year on the contract anniversary date. This renewal will provide service for the period October 1, 2012 through September 30, 2013, at a cost of $89,442.00. This ordinance will also provide for an extension of an existing purchase order (EL012109) and remaining funds through December 31, 2012.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; to ensure no service interruptions.
FISCAL IMPACT:
Last year (2011), the Department of Technology (DoT) entered into contract with Xerox Corporation (via Ord. No. 1349-2011) and expended $89,442.00 for annual printer maintenance support services. The cost associated with this year's renewal of printer maintenance support services is also $89,442.00. Funds are available within the Department of Technology, Information Services Division, Internal Service Fund; including this renewal, the aggregate contract total amount is$178,884.00.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Xerox Corporation CC #: 16 - 0468020 Expiration Date: 03/03/2013
Title
To authorize the Director of the Department of Technology to renew a contract with Xerox Corporation for annual printer maintenance support services; to authorize the expenditure of $89,442.00 fr...
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