Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to modify and renew an annual software maintenance and support contract with Hach Company for the Water Information Management System (WIMS). The original contract (EL011006) was authorized by ordinance 1318-2010, passed October 4, 2010. The contract was most recently renewed by authority of ordinance 1238-2011, passed September 12, 2011, through purchase order EL012118. This renewal will provide another year of maintenance and support for the period October 1, 2012 to September 30, 2013, at a cost of $11,532.00.
In addition to the renewal of the maintenance and support service, this ordinance requests authorization to modify the contract to purchase additional WIMS software licenses and on-site training services, at a cost of $6,175. While the need for additional licensing and training was generally known at the time of the original contract, specific needs and associated costs were not known. Because Hach Company is the sole source for WIMS software and training, it is not possible for the City to obtain needed services through an alternative procurement process. Pricing for these services was negotiated with the vendor.
WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced out dated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently.
This ordinance also requests approval to continue services provided by Hach Company in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined the Hach Compan...
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