Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to enter into a contract and establish a purchase order with AVI Systems, Inc. for the purchase of the Broadcast Television Play-To-Air Automation System for the Media Services television control room located at Columbus City Hall, 90 West Broad Street, Columbus, Ohio 43215. The equipment to be purchased includes software, hardware, customization, training, professional services (installation) and support. The Broadcast Television Play-To-Air Automation System replaces an end of life system and will provide additional features to include greater ease of use, increased visual effects, 3D capability, an interface for live data (streams of information such as in election returns), and a path for an upgrade to HD transmission for the City's CTV Channel which will upgrade the CTV television facility to state of the art status.
The Department of Technology (DoT) exercised due diligence by completing the competitive bid process (Solicitation # SA004403) in compliance with Columbus City Code Chapter 329. On June 14, 2012, the (ITB) Invitation to Bid (SA004403) for the Broadcast Television Play-To-Air Automation System was issued. Only one proposal was received on June 14, 2012, from AVI Systems, Inc., and after reviewing the bid, it was recommended that the award be made to AVI Systems, Inc., as they were deemed to be the overall lowest, responsive, responsible and best bidder per specification. The original bid amount/purchase cost of $106,884.00 will be reduced by a $15,000.00 credit (Item # 9 of bid; System Upgrade credit) bringing the total acquisition cost of $91,884.00.
Last year, in 2011 Columbus City Council passed ordinance no. 0458-2011, passed on May 23, 2011 for the purchase of the Broadcast Television Play-To-Air Automation System with the vendor Roscor Corporation, who subsequently was unable...
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