Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for lane striping and pavement markings throughout the City's roadway system. To accomplish this mission the Division requires a Kettle Truck with support equipment that can apply thermoplastics to the various pavement surfaces. This Kettle Truck will replace a unit that is beyond its useful service life and provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on June 14, 2012 for Bid SA-004418 as follows:
Company Kettle Truck Cost Status
Fyda Freightliner Columbus M2 106 $149,737.00 Majority
M-B Companies, Inc. International 4300 $192,801.00 Majority
The lowest bid received was from Fyda Freightliner Columbus and their bid met specifications as the lowest responsive, responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Fyda Freightliner Columbus, Inc.
2. CONTRACT COMPLIANCE INFORMATION
Fyda Freightliner's contract compliance number is 31-0789102 and expires 9/22/12.
3. FISCAL IMPACT
Funds for this expenditure are budgeted in the 2012 C.I.B within the Streets and Highways G.O. Bonds Fund, no. 704. This ordinance is contingent on the 2012 Bond Sale. The cost of this purchase is $149,737.00.
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the Kettle Truck is available for immediate use.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of Kettle Truck with support equipment from Fyda Freightliner Columbus, Inc., for the Division of Planning and Operations; and to authorize the expenditure of $149,737.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($149,737.00)
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