Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes Knuckle Boom Waste Loader Refuse Trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. The City will establish a one-time contract for the purchase of three (3) Knuckle Boom Waste Loader Refuse Trucks with the Compressed Natural Gas (CNG) Option. The terms of the proposed contracts are from the date of execution by the City up to and including the manufacturer's build out date. The Purchase Office opened formal bids on July 5, 2012. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004468).
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004468). Bid specifications included options for diesel engines, compressed natural gas (CNG) engines, hybrid electric engines and Webasto Heaters. One hundred and one (101) vendors were notified of this solicitation; four (4) majority bids were received.
However, the Department of Public Service has decided to only purchase CNG option trucks. Due to budget contraints, this decreases the number of trucks to be purchased from five as advertised to three. The Department of Public Service is requesting permission to waive competitive bidding requirements according to Columbus City Code Section 329, due to the change in the number of vehicles to be purchased.
The Department of Public Service recommends award of the contract as follows:
Vendor / Unit Cost / Cost of 2 Inspections / Total Cost for 3 Trucks with CNG Option plus inspection
Center City International Trucks / $184,847.00 / $590.00 / $555,131.00
As part of the contract cost the City will send representatives to the manufacturing facility for 2 inspections of the facility. The amount of this expense is $590.00
Center...
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