Explanation
BACKGROUND: This ordinance authorizes the option to purchase Winter Asphalt Hot Mix for the Department of Public Service, Division of Planning and Operation, and other city agencies. The term of the proposed option contract will be through April 30, 2013 in accordance with formal bid SA004499. The Purchasing Office opened formal bids on August 2, 2012. The Winter Asphalt Hot Mix will be used to patch city streets and roadways during the cold weather.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004499). Seventeen (17) bids were solicited (MAJ:13, M1A: 4) Two bids were received (MAJ: 2).
The Purchasing Office is recommending award of one contract to the lowest responsive, responsible and best bidder:
The Apple-Smith Corporation, CC#311012654, exp. 09/30/2013
Total Estimated Annual Expenditure: $110,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action winter asphalt hot mix could be unavailable during the needed season, thereby delaying valuable services to the public.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. The city agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Winter Asphalt Hot Mix with The Apple-Smith Corporation; to authorize the expenditure of one dollar ($1.00) to establish the contract from the Mail, Print Services, and UTC Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 2, 2012 and selected the lowest responsive, responsible and best bid; and
WHEREAS...
Click here for full text