Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes Roll Off Hoist Refuse Trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. The City will establish a one-time contract for the purchase of two (2) Roll Off Hoist Refuse Trucks with the Compressed Natural Gas (CNG) Option. The terms of the proposed contracts are from the date of execution by the City up to and including the manufacturer's build out date. The Purchase Office opened formal bids on July 5, 2012. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004441).
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004441). Bid specifications included options for diesel engines, compressed natural gas (CNG) engines, and Webasto Heaters. One hundred and one (101) vendors were notified of this solicitation; one (1) majority bid was received:
The Department of Public Service recommends award of the contract as follows:
Vendor / Unit Cost / Cost of 1 Inspection / Total Cost for 3 Trucks with CNG Option plus inspection
ESEC Corporation (DBA Columbus Peterbilt) / $221,267.00 / $2,400.00 / $444,934.00
As part of the contract cost the City will send representatives to the manufacturing facility for one inspection. The amount of this expense is $2,400.00
Columbus Peterbilt is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Peterbilt is 341285858 and expires 05/16/2014.
3. FISCAL IMPACT
This expense is budgeted within the 2012 Capital Improvement Budget; however an amendment to the 2012 CIB will be necessary to provide proper funding for the entire purchase.
4. EMERGENCY DESIGN...
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