Explanation
BACKGROUND: This ordinance is for the option to purchase Furnishings, Fixtures, and Equipment for use in the newly renovated building at 120 West Gay Street. The newly renovated building will house various City agencies. This ordinance will provide for the purchase of needed chairs, desks, tables, and other items. The term of the proposed option contract is through December 31, 2013. The City will make a large order of slightly over $1 million to furnish the building. Universal Term Contracts are being created so that the City will have the flexibility to order those unforseen items needed in the first year. The anticipated expenditure on these items is expected to be negligible. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 21, 2012. Services required include procurement, scheduling, delivery, and installation of new furnishings.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004428; 164 bids were solicited (MBE:5; FBE:8); Five (5) bids were received (MBE:0; FBE:1). The contract(s) will provide the City the ability to purchase furnishings for the offices at 120 West Gay Street on an as needed basis.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows (each vendor was awarded different categories of the bid):
King Business Interiors - (FBE): CC#311624533- expires: 3/29/2014
OfficeMax Incorporated dba OMWorkspace: CC# 820100960 - expires: 4/8/2013
O'Reilly Office, LLC: CC#271649413 - expires 2/28/2013
Total Estimated Annual Expenditure: $1,000,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the deliver...
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