Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a purchase order with Premier Office Movers to relocate various City offices to the newly renovated building at 120 West Gay Street, commonly known as the Old Central Police Building. Employees from the following six agencies will move into this facility:
o City Attorney's Office (from City Hall and 109 N Front),
o Civil Service (from Beacon - not Piedmont),
o Income Tax (from Beacon),
o Public Safety Director Office (from Beacon),
o Purchasing (from Beacon), and
o City Human Resources (from City Hall).
The scope of the project will include the physical move of file material, equipment and machinery, disconnection and reconnection of computers and office equipment, as well as the coordination and planning services and other services that may be necessary to ensure a successful move. Otherwise furniture will be installed new and has been submitted to Council under a separate ordinance.
This ordinance waives the competitive bidding provisions of the Columbus City Codes. An established UTC for office moving services was previously bid and a contract was authorized by City Council; however, the UTC does not provide for movement of computers and telephone equipment. The added scope and cost associated with the movement of these items is small in comparison to the overall services to be provided. Accordingly, it would be inefficient and impractical to have two separate contractors working side by side and coordinating movement of items from the same point of origin to the same final point of destination.
Premier Office Movers, LLC. Contract Compliance No. 74-3059487, expiration date August 3, 2013.
Fiscal Impact: The cost of the contract is $36,609.00, including $3,391.00 for contingency, bringing the total cost of the contract to $40,000.00. Funding is available in the Construction Management Capital Improvement Fund.
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