Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology to modify a contract with Unisys Corporation as follows: to extend the hardware and software license term for another year, from January 1, 2013 through December 31, 2013 and to increase funding in the amount of $223,632.00. The modification will provide for licensing associated with the City's Libra 300 ClearPath mainframe computer system. The original contract (EL005702) was authorized by ordinance 1934-2005, passed November 21, 2005. The contract was most recently renewed by authority of ordinance 0941-2012, passed June 25, 2012, through purchase order EL013243.
As described in ordinance 1487-2010, passed November 22, 2010, the Department of Technology in collaboration with other City departments had planned to migrate all applications currently residing on the Unisys system to newer technology platforms, by December 31, 2012. Projects to migrate the applications (payroll, LEADS, etc.) are well under way, but will not be completed by the end of this year, so it is necessary to extend Unisys licensing through December 31, 2013. As with the previous modification, this modification could not be foreseen because unanticipated project delays have occurred. The updated plan is to retire the Libra system by the end of 2013. It would not be in the best interest of the City to procure these services through an alternative procurement process, as it would not be cost effective to use a different mainframe system until the legacy technology is retired over the next year. The Department of Technology obtained the best and lowest possible offer ($223,632.00) for the additional licensing needed to retire the legacy mainframe system through extensive negotiations with Unisys Corporation.
The Unisys Libra system directly supports mission critical applications, including City payroll and Police LEADS. The Payroll application is utilized by all city agencies, en...
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