Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract for Flocculator Paddle Replacment Parts for the Division of Power and Water, the sole user. These replacement parts are used in the mixing of chemicals in the water treatment process, primarily at the Hap Cremean Water Treatment Plant. The term of the proposed option contract would be approximately two years, expiring September 30, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 6, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004557). Forty-seven (47) bids were solicited: (M1A-1, F1-0, MBR-0). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Hoffman's Machining & Repair, LLC, MAJ, CC# 34-1898313 expires 05/14/2014, All Items, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Power and Water, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the ability to mix chemicals could be lost temporarily, thereby negatively impacting the water quality of the residents of Columbus.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Flocculator Paddle Replac...
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