Explanation
This ordinance authorizes the Office of the City Auditor, Division of Income Tax to increase the amount on the contract for temporary staffing services for data entry and the preparation and imaging of tax documents in the year 2012. The implementation of the imaging application within the Income Tax Division has demonstrated the need for staff specifically dedicated to the preparation, scanning and verification of tax documents. This issue was raised during the Budget process and in lieu of an increase in authorized strength, the Division was granted funds for temporary employees in these positions during 2008. In order to maintain current productivity and continue to automate the movement of documents for the audit process, it is prudent that the Division retain the temporary staff positions currently assigned to assist in the preparation and scanning processes. The Office of the Auditor, Income Tax Division processed a bid for temporary services (SA004291) and five (5) bids were received. Abacus Corporation was deemed the lowest and most responsive bid. The legislation 0630-2012 authorized the contract and expenditure of $60,000 for temporary staffing services with Abacus, PO EL012648. Due to our pending office move in early 2013 there is a need for additional scanning of documents prior to the move.
Background:
The Division of Income Tax implemented an imaging and workflow application to automate the processing of tax documents calling for the preparation of documents received as well as those previously filed to facilitate scanning images thereof. Seasonal increases in documents reviewed by the division call for flexible staffing levels in the support area. In order to maintain productivity and in an effort to not waste resources and compromise production with retraining new staff, the Office of the City Auditor, Division of Income Tax requests funding for a new contract with Abacus Corporation. Abacus Corporation's contract complia...
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