Explanation
BACKGROUND: This ordinance is to modify an existing city-wide contract for the option to obtain Water Meters for the Division of Power and Water, the sole user. These contracts provide for the purchase of meters and various appurtenances for installation in the City's water distribution system. Items 31 through 34, various sizes of fire Protection Meters, were awarded to the apparent low bidder Neptune Equipment Company. However, it was discovered after contract completion that the meters bid by Neptune Equipment Company did not provide two fittings that were specified and that are essential in ongoing efforts in testing each meter in accordance with A.W.W.A. specifications. It is necessary to modify an existing city-wide contract with a different bidder, Badger Meter, Inc., that submitted the next low bid for these types of meters that do meet specifications. The following contract was established in accordance with SA004307, and the contract will expire February 28, 2014 - FL005224, Contract Compliance #39-0143280 expires 01/14/2013.
1. Amount of additional funds: The estimated annual expenditure for this contract is $2.2 million. The Division of Power and Water, sole user, must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen, but items were awarded to a vendor whom discovered their product did not meet specifications. These same items will be awarded to next low bidder, who does meet specifications.
3. Reason other procurement processes not used: This formal bid was opened April 12, 2012, and the Purchasing Office does not anticipate any better pricing if a new bid was let.
4. How cost was determined: Price will be in accordance with the bid originally submitted by Badger Meter, Inc. Terms and conditions are in accordance with the original contract.
This ordinance is being submitted as an emergency because, without emergency...
Click here for full text