Explanation
BACKGROUND: This ordinance authorizes the option to purchase Traffic Pedestal Poles for the Department of Public Service, Division of Planning and Operation. The term of the proposed option contract will be through January 30, 2015 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA004501. The Purchasing Office opened formal bids on August 9, 2012. The traffic pedestal poles are used as supports for traffic signals along city roadways.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004501). Forty-four (44) bids were solicited (MAJ: 42, F1: 2) Five bids were received (MAJ: 5).
The low bidder for items 1, 2, 3, 8, 9, 10 and 11 did not meet specifications and is not recommended for award.
The low bidder for item 14 is not recommended for award as the bid stated items 12 and 14 will be awarded to the overall low bidder, therefore the recommendation is to award to Path Master, Inc. the overall low bidder for these two items together.
The Purchasing Office is recommending award of two contracts to the lowest responsive, responsible and best bidder:
Path Master, Inc., CC#341233777, exp. 6/11/14
VSI Sales, LLC, CC#203193781, exp. 7/12/14
Total Estimated Annual Expenditure: $20,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action traffic signal installations along City of Columbus streets will be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Fund. The city agency will be required to obtain approval to expend from its own appropriations.
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