Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contracts for the option to purchase Lab Supplies on an as needed basis for use by the Department of Public Utilities and various other City Labs. These items are used by laboratories to perform necessary testing of Water and Sewage to meet public health and Environmental Protection Agency requirements. Items bid were divided into six categories of like products. The term of the proposed option contracts will be through May 30, 2014 with the option to extend these contracts for One (1) additional year. The Purchasing Office opened formal bids on September 6, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004564). Fifty (50) Bids were solicited (F1:1). Two (2) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders by group, responsive bidders having bid all products in a group:
Thomas Scientific CC#223336902 (expires 9-24-2014)
VWR International CC#562445503 (expires 10-1-2014)
Total Estimated Annual Expenditure $250,000.00
These companies are not debarred according to the Federal Excluded Parties Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the current contract is set to expire on November 30, 2012 and without emergency action the ability of the City to maintain operations of its various laboratories will be reduced. The purchasing office could not present an ordinance earlier due to unforeseen delays evaluating bids received
FISCAL IMPACT: Funding to establish these options contracts are budgeted in the Mail, Print Services and UTC Fund. The Department of Public Utilities and Various other Divisions will be required to obt...
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