Explanation
BACKGROUND: This ordinance is for the option to purchase Heavy Duty (HD) Specialty Services for the Fleet Management Division. These HD Specialty Services are used by the Fleet Management Division to repair various heavy duty vehicles. The term of the proposed option contract will be two (2) years, expiring September 30, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 6, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004570). Fifty Five (55) bids were solicited (M1A-0, F1-0, MBR-0). Seven (7) bids were received.
Keens Body submitted the lowest numeric bid for items # 2, 5, 6, 9 and 10, however their bid was for body services only and not mechanical services as specified. DeMary submitted the low numeric bids for items # 5 and #6, however their bid was for brake testing only and not mechanical services as specified. The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders.
Triad Fire Apparatus Service Company, Inc., CC# 31-1295929 (Expires 8/31/14)
C.W. DeMary Services, Inc. CC# 31-0743464 (Expires 3/21/13)
The McLean Company, CC# 34-0762688 (Expires 7/11/14)
Flora's Diesel Repair Service, Inc., CC# 31-1202449 (Expires 10/7/13)
Total Estimated Annual Expenditure: $153,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the availability of HD Specialty Services which are used to repair various HD vehicles would be slowed, causing the Fleet Management Division a delay in both making HD vehicle repairs and getting HD vehicles back into commission for use.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. C...
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