Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order in the amount of $350,000.00 with Horizon Chillicothe Telephone, DBA Horizon Telcom, Inc to provide an upgrade to the the Department of Public Safety's existing NEC PBX telephone system to NEC SV8500 Platforms, as well as upgrading the existing Voicemail Platform with NEC UM8700 Platforms. The current telephone system is at the end of its useful life and will no longer be serviced by the manufacturer. Therefore, it is necessary to upgrade the current system to avoid any disruptions and/or downtime with Public Safety's communication system. The new phone system will also have a more robust backup capability. The new system will also ensure manufacturer support well into the future.
Bid Information: A competitive bid process was completed (SA004698) via vendor services. Horizon Telcom, Inc. was the only vendor to respond. Horizon's Contract Compliance number is 31-4147310, expiring 2-09-2014.
Emergency Designation: Emergency designation is requested to eliminate any possibility of disruption to the Department of Public Safety's telephone system.
FISCAL IMPACT: This legislation authorizes the purchase of an upgrade to the Department of Public Safety's existing NEC PBX telephone system, for $350,000.00. Funding for this expenditure is available in Public Safety's Capital Improvement Fund.
Title
To authorize the Director of Finance and management, on behalf of the Division of Support Services, to establish a purchase order with Horizon Telecom, Inc. to purchase an upgrade to the current Public Safety telephone system; to authorize the expenditure of $350,000.00 from the Public Safety's Capital Improvement Fund, and to declare an emergency. ($350,000.00)
Body
WHEREAS, the Department of Public Safety is in need of an upgrade to their current telephone an...
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