Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a custodial services contract with K&M Kleening Service, Inc. at the Fire Training Academy, 3639 Parsons Avenue; Fire Training Building, 3675 Parsons Avenue; and the Practical Skills Building, 3633 Parsons Avenue. The contract was bid for an additional term with four one-year renewal options. The term for this initial contract is March 1, 2013 thru February 28, 2014.
Formal bids were solicited and six proposals were received (0 FBE, 3 *MBE) as follows:
*AA Janitorial $124,933.00
D & D Window Cleaning Service $137,854.42
*K & M Kleening $138,056.00
Aetna Building Maintenance, Inc. $148,017.00
*Dove Building Services $148,565.00
The Alpha Group $163,895.00
AA Janitorial and D & D Window Cleaning Service were deemed non-responsive. Both companies submitted bids that changed the minimum requirements for personnel and equipment, thereby submitting bids that were deemed non-responsive. The first low bidder did not have enough hours, staffing, to meet the minimum specifications and wanted to use cleaning items that were not specified. The second low bidder also did not meet the minimum specifications for staffing and wanted to use used equipment; however, the bid specified the purchase new equipment.
Emergency action is requested to so that custodial services may continue without interruption, thereby ensuring the cleanliness of the buildings.
K & M Kleening Service, Inc. Contract Compliance No. 02-0553299, expiration date April 27, 2013.
Fiscal Impact: The Facilities Management Division budgeted $170,000.00 for custodial services at the Fire Training Academy, Fire Training Building, and the Practical Skills Building in the 2013 General Fund Budget. This legislation is contingent on the passage of the 2013 operating budget.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Managemen...
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