Explanation
BACKGROUND:
The Department of Technology, on behalf of the Department of Building and Zoning Services, has a need to renew an annual software maintenance and support agreement with Bentley Systems, Inc. formerly known as Enterprise Informatics and before that as Spescom Software, for software support, telephone support and upgrades; in accordance with the original agreement (ED007619) that provided language allowing for future modifications. The agreement was most recently renewed by authority of ordinance 0367-2012 (EL012668) passed March 26, 2012. This renewal will provide service for the period April 24, 2013 to April 23, 2014, at a cost of $46,580.62.
This agreement supports the imaging software used to create a central storehouse for all information used in building, zoning and code enforcement. This information includes scanned images of drawings, building plans, building permit information and applications, building cards, occupancy certificates and violation photographs to property records that are necessary for building, zoning and code enforcement.
Bentley is the sole provider of maintenance and support for the imaging software utilized by the Department of Building and Zoning Services. As such, this ordinance requests procurement under the sole source provisions of Columbus City Code, section 329.07.
CONTRACT COMPLIANCE:
Vendor: Bentley Systems, Inc. FID/CC#: 95 - 3936623 Expiration Date: 1/30/2014
FISCAL IMPACT:
In 2011 and 2012 the Department of Technology (DoT) expended $46,996.92 and $46,580.62 respectively with Bentley Systems, Inc. for annual software maintenance and support. The 2013 cost for this service provided by Bentley Systems, Inc. is $46,580.62. The aggregate contract total for software maintenance and support, including this renewal is $468,948.86. Funding for this contract renewal in the amount of $46,580.62 has been budgeted for within the Department...
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