Explanation
BACKGROUND: This Ordinance is for the option to establish four (4) Universal Term Contracts to purchase Mainline Pipe, valves and Boxes for the Division of Power and Water, the primary user. The pipe, valves and boxes will be used throughout the City of Columbus service area to repair and maintain waterlines. The term of the proposed option contracts would be approximately one (1) year, expiring March 31, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 6, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004689). One hundred six (106) bids were solicited: (M1A-3, F1-2, MBR-4). Five (5) bids were received. One bidder bid only one item, and estimated usage for that item is only two each. Next low bid was only $0.16 higher. There is not enough savings to justify establishment of a contract for such a small dollar amount, so award is recommended to next low bidder.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Dreier & Maller, Inc., MAJ, CC# 34-1681027 expires 05/10/2014, Items 59 and 77, $1.00
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 11/05/2014, Items 12-27, 31, 32, 36-51, 54-58, 60, 61, 63, 65, 66-76, 78, 79 and 81-83, $1.00.
HD Supply Waterworks, MAJ, CC# 03-0550887 expires 11/05/2014, Items 28-30, 33-35 and 80, $1.00.
Site Supply, Inc., MAJ, CC# 31-1350146 expires 03/22/2013, Items 2-11, 52, 53, 62, 64, and 84-86, $1.00.
Total Estimated Annual Expenditure: $300,000.00, Division of Power and Water, the primary user.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action,...
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