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File #: 0332-2013    Version: 1
Type: Ordinance Status: Passed
File created: 1/29/2013 In control: Public Utilities Committee
On agenda: 2/25/2013 Final action: 2/27/2013
Title: To authorize and direct the Finance and Management Director to enter into four (4) contracts for the option to purchase Mainline Service and Repair Parts with Dreier and Maller, Inc., Ferguson Waterworks, HD Supply Waterworks, and Site Supply, Inc., to authorize the expenditure of $4.00 to establish the contracts from the Mail, Print Services and UTC Fund Account, and to declare an emergency. ($4.00).
Explanation
BACKGROUND: This Ordinance is for the option to establish four (4) Universal Term Contracts to purchase Mainline Service and Repair Parts for the Division of Power and Water, the primary user. The service and repair parts will be used throughout the City of Columbus service area to repair and maintain waterlines. The term of the proposed option contracts would be approximately one (1) year, expiring March 31, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 29, 2012.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004668). Fifty six (56) bids were solicited: (M1A-1, F1-3, MBR-2). Four (4) bids were received. Apparent low bids received from Site Supply (Items 16, 17, 20, 21) are not ball valves and doesn’t meet specifications. Apparent low bid received from Site Supply (Item 98) doesn’t have epoxy coating and doesn’t meet specification. Apparent low bids received from Site Supply (Items 46, 121, 141, 144, 155, 168-170, 175, 176, 180, 181, 184 and 185) are not unleaded brass and doesn’t meet specifications. Apparent low bids received from Dreier & Maller (Items 77-80 and 82) doesn’t have flexi-coat epoxy finish and doesn’t meet specifications. In all these instances, award is recommended to the next low bidder.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:

Dreier & Maller, Inc., MAJ, CC# 34-1681027 expires 05/10/2014, Items 16-23, 27-46, 50-52, 60, 65, 88-93, 109, 110, 116, 117, 119, 120, 131, 134, 135, 137, 138, 140, 160, 162 and 163, $1.00
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 11/05/2014, Items 1-9, 11-15, 24-26, 47-49, 53-59, 61-64, 66-69, 73, 94-97, 101-104, 111-115, 121-130, 132, 139, 141-159, 161, 164-173 and 175-189, $1.00.
HD Supply Waterworks, MAJ, CC# 03-0550887 expires 11/05/2014, Items 7, 10, 70-72, 77-82, 98, 99, 105-10...

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