Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option for the Purchase, Installation and Maintenance of Trees on an as needed basis by various City departments. . The purchase of these trees is to replace those lost to construction operations, insects and disease in the City Parklands as well as to allow for the reforestation of reservoir shorelines, natural areas and others as needed The term of the proposed option contracts would be through April 30, 2015 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on December 6, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004682). Thirty-three (33) bids were solicited: (M1A-2). One (1) bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Custom Lawn Care & Landscaping LLC dba Custom Landscape Contractors CC#311747937 (expires 1-7-2016)
Total Estimated Annual Expenditure: $74,000.00.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor’s Findings For Recovery Database.
This ordinance is being submitted as an emergency because the spring planting season is about to begin and missing this season would cause any planting to be delayed until the fall.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to contract for the option for the Purchase, Installation and Maintenance of Trees on an as needed basis with Custom Lawn Care & Landscaping LLC.dba Custom Landscape Contractors to authorize the expenditure of One dollar from the Ma...
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