Explanation
BACKGROUND: This ordinance is for the option to purchase Light Duty Trucks for the City of Columbus. Light Duty Trucks are used in various City agencies. The contract will allow the City to purchase any light duty truck manufactured by Ford. The majority of trucks to be purchased from this contract are the Ford F-150, the Ford Super Duty, and the Ford Econoline.
The term of the proposed option contract would be from the date of execution by the City up to and including May 31, 2013. The Purchasing Office opened formal bids on January 3, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA00004728). Sixty Four (64) bids were solicited; Five (5) bids were received. The specifications asked the bidders to provide a dollar amount over triple net dealer invoicing.
The Purchasing Office is recommending award of the contract through negotiation to the lowest, responsive, responsible and best bidder:
Byers Ford, LLC - CC# 31-4139860
Total Estimated Annual Expenditure: $2,500,000
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the 2013 model year build-out dates will pass and the City would pay more money for 2014 model year light trucks.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Light Duty Trucks with Byers Ford; to authorize the expenditure of one dollar to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purcha...
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