Explanation
BACKGROUND: This ordinance is for the option to purchase Automobiles for the City of Columbus. Automobiles are used in various City agencies. The contract will allow the City to purchase any automobile manufactured by Ford. The majority of automobiles to be purchased from this contract are likely to be the Ford Focus, Ford Fusion and the Ford Police Interceptor.
The term of the proposed option contract would be from the date of execution by the City up to and including May 31, 2015. The Purchasing Office opened formal bids on January 3, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004729). Thirty Three (33) bids were solicited; Seven (7) bids were received. The specifications asked the bidders to provide a dollar amount over triple net dealer invoicing.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Byers Ford, LLC - CC# 31-4139860
Total Estimated Annual Expenditure: $2,500,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the 2013 model year build-out dates will pass and the City would pay more money for 2014 model year automobiles.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Automobiles with Byers Ford; to authorize the expenditure of one dollar to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and sol...
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