Explanation
BACKGROUND: This ordinance No. 1077-2013 authorizes expenditures of $6,924,542 and is a companion to ordinance No. 1078-2013, which authorizes expenditures of an additional $723,575: a total of $7,648,117. This legislation authorizes the City Auditor to enter into a contract with Tyler Technologies, Inc. for up to $5,619,677 for the implementation and support services related to the deployment of a new financial management system, specifically Microsoft Dynamics AX 2012 for Public Sector (Dynamics AX).
The contracted amounts include a Tyler-hosted solution for Dynamic AX. Depending on the performance and experience of the initial stages of the implementation, the City may decide to retain the Tyler-hosted solution, or may decide to deploy the hardware solution on premises, using Tyler’s Managed Services. In the event the City decides to deploy the hardware solution on premise, an additional cost of $419,865 will be paid from the project to the City’s Department of Technology, which may make purchase of software and hardware necessary in deployment of the financial management system under existing City Universal Term Contracts.
In addition, this ordinance authorizes the expenditure of up to $250,000 to Compaid, Inc. on the State of Ohio's IT Staff Augmentation Contract (state term schedule) for any additional IT staff needed to assist in the deployment of the financial management system.
Finally, this ordinance authorizes a total of $635,000 in contingency funds toward this project, for a Budget Book solution as required by the Department of Finance and Management and for any unforeseen expenditures that would be necessary in deployment of the financial management system. This contingency will be considered appropriated in the project noted below and may be expended to vendors named in this ordinance for implementation of this project. The authorization for contract of a Budget Book solution will be specifically requested in a future ordi...
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