City of Columbus - File #: 1036-2013

• File #: 1036-2013
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 4/22/2013
• In control: Public Utilities Committee
• On agenda: 6/10/2013
• Final action: 6/12/2013
• Title: To authorize the Directors of the Department of Technology and the Department of Public Utilities to renew an agreement with CalAmp Corporation (dba Wireless Matrix Corporation) for automated vehicle location (AVL) services for the AVL System utilized by the Department of Public Utilities; to authorize the Director of Finance and Management to issue a purchase order for replacement parts needed to maintain the AVL system; in accordance with the sole source provisions of the City of Columbus Code; to authorize the total expenditure of $187,493.60 from the Department of Technology, Internal Services Fund; and to declare an emergency. ($187,493.60)

Date	Ver.	Action By	Action	Result
6/12/2013	2	CITY CLERK	Attest
6/11/2013	2	MAYOR	Signed
6/10/2013	2	COUNCIL PRESIDENT	Signed
6/10/2013	1	Columbus City Council	Amended as submitted to the Clerk	Pass
6/10/2013	1	Columbus City Council	Approved as Amended	Pass

Explanation

This legislation authorizes the Directors of the Departments of Technology (DoT) and Public Utilities (DPU) to renew an agreement with CalAmp Corporation (dba Wireless Matrix Corporation) to provide automated vehicle location (AVL) services for the AVL system utilized by DPU. The original agreement (EL011222), awarded through RFP SA003436, was authorized by ordinance 1406-2010, passed December 13, 2010, and provided service through June 17, 2012. The original contract provided language to allow for one year of (AVL services) and two (2) annual renewals for a three (3) year agreement, subject to mutual agreement and approval from proper City authorities. The first of the two renewals was most recently processed under authority of ordinance 0939-2012, passed June 4, 2012, through purchase order EL012960. This ordinance will authorize the third year (second renewal) to provide service for the period June 18, 2013 to June 17, 2014, at a cost of $178,134.00.
This ordinance will also authorize the Director of the Finance and Management Department, on behalf of the Department of Public Utilities, to issue a purchase order for replacement parts needed to maintain the AVL system. The purchase order will provide for forty (40) replacement G26 AVL reporting units and associated accessories at a cost of $9,359.60. CalAmp Corporation is the sole source supplier for the G26 units needed for the DPU AVL system, so this purchase is requested under sole source procurement provisions of Columbus City Code.
The AVL system enables the location and monitoring of City-owned vehicles managed by DPU. The system is used to determine the geographic location of vehicles through the use of a GPS and transmits the location back to the requester. The system visually displays the location of the vehicles in near real time, as well as records the information for replay and reporting.
The benefits of the system include increased operating efficiencies through route optimizati...