Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes Knuckle Boom Waste Loader Refuse Trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. The City will establish a one-time contract for the purchase of five (5) Knuckle Boom Waste Loader Refuse Trucks with the Compressed Natural Gas (CNG) Option. The terms of the proposed contracts are from the date of execution by the City up to and including the manufacturer's build out date.
This purchase was originally approved through ordinance 1835-2012, however the vendor could not produce the trucks due to the inability to provide the requested CNG option on the trucks after a contract was established. It was decided to draft new specifications and rebid the knuckle boom waste loader trucks.
The Purchasing Office opened formal bids on March 28, 2013. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004839). Five (5) bids were received.
The Department of Public Service recommends award of the contract as follows:
Vendor / Unit Cost / Cost of 2 Inspections / Total Cost for 5 Trucks with CNG Option plus inspection
Columbus Peterbilt / $186,300 / $3,700.00 / $935,200.00
As part of the contract cost the City will send representatives to the manufacturing facility for 2 inspections of the facility. The amount of this expense is $3,700.00.
The following Brass Tags will be replaced with this purchase:
- 21453
- 21454
- 21455
- 21649
- 21650
Columbus Peterbilt is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Peterbilt is 341285858 and expires 05/16/2014.
3. FISCAL IMPACT
Amendment to the 2013 C.I.B is necessary to establish proper authority for this...
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