City of Columbus - File #: 1010-2013

• File #: 1010-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/17/2013
• In control: Public Service & Transportation Committee
• On agenda: 6/3/2013
• Final action: 6/5/2013
• Title: To authorize the Finance & Management Director to enter into one (1) contract for the purchase of 14 single axle dump trucks with the Compressed Natural Gas (CNG) Option from FYDA Freighliner Columbus, Inc.; to amend the 2013 Capital Improvements Budget; to authorize the City Auditor to cancel an auditor's certificate in the amount of $2,295,778.04 within the Streets and Highway Bonds Fund; to authorize the transfer of funds and expenditure of $2,562,084.00 from the Streets and Highway G.O. Bonds Fund; and to declare an emergency. ($2,562,084.00)

Date	Ver.	Action By	Action	Result
6/5/2013	1	CITY CLERK	Attest
6/4/2013	1	MAYOR	Signed
6/3/2013	1	COUNCIL PRESIDENT	Signed
6/3/2013	1	Columbus City Council	Approved	Pass

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for snow and ice removal and for maintaining the City's roadway system. To accomplish this mission the Division requires fourteen (14) CNG powered single axle dump trucks. These trucks will replace older trucks beyond their useful service lives and will provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.

Eight of these vehicles were approved to be purchased in 2012 through ordinance 1517-2012. However, the vendor could not produce the CNG engines as requested after the contract was established. It was determined to rewrite specifcations and rebid the purchase of vehicles for 2012 and 2013.

The Purchasing Office opened formal bids on April 11, 2013 for the purchase of fourteen (14) single axle dump trucks for the Division of Planning & Operations. Five bids were received.
The bids were reviewed based on meeting specifications and overall cost proposals. After a review of the bids, the Department of Public Service recommends an award be made to FYDA Freightliner as the lowest, responsive and responsible and best bidder.
The award will be made for FYDA Freightliner Cabs & Chassis with Pengwyn Equipment.
The estimated expenditure for this purchase is $2,562,084.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against FYDA Freightliner Inc.

2. CONTRACT COMPLIANCE
FYDA Freightliner Columbus, Inc.’s contract compliance number is 31-0789102 and expires 09/07/2014.

3. FISCAL IMPACT
Amendment to the 2013 C.I.B is necessary to establish proper authority for this expenditure. Funding available on Auditor Certificate AC033987 established by ordinance 1517-2012 in the amount of $2,295,778.04 will be cancelled, increasing the authority within the Streets and Highways G.O. Bonds Fund for project 520020-100000,...