City of Columbus - File #: 1013-2013

• File #: 1013-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/17/2013
• In control: Public Service & Transportation Committee
• On agenda: 6/3/2013
• Final action: 6/5/2013
• Title: To authorize the Director of Finance and Management to establish seperate purchase orders for the purchase of two (2) pneumatic rubber tire rollers and one (1) compact grader from Rudd Equipment Company; to waive competitive biddings for the purchase of two (2) pneumatic rubber tire rollers; to authorize the expenditure of $266,263.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($266,263.00)

Date	Ver.	Action By	Action	Result
6/5/2013	1	CITY CLERK	Attest
6/4/2013	1	MAYOR	Signed
6/3/2013	1	COUNCIL PRESIDENT	Signed
6/3/2013	1	Columbus City Council	Approved	Pass

Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes rubber tire rollers and graders for road maintenance and road projects throughout the City of Columbus. These units will replace units that are beyond their useful service life and provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program. Two separate formal bids were done by the Purchasing Department for this equipment.

The Purchasing Office opened formal bids March 14, 2013 for the purchase of two (2) pneumatic rubber tire rollers for the Division of Planning & Operations. Three bids were received:

Company Roller Type Unit Cost Total Cost Status
Rudd Equipment Volvo PT125R $65,151.00 $130,302.00 Majority
(Columbus, OH)

Southeastern Equipment Co. Inc. Bomag BW11RH $68,900.00 $137,800.00 Majority
(Dublin, OH)

Ohio CAT Caterpillar CW14 $71,793.00 $142,986.00 Majority
(Columbus, OH)

In accordance with 329.06(a)(7), the bids were reviewed to determine the lowest responsive and responsible and best bidder. The lowest bidder (Rudd Equipment) was determined to be non-responsive for failure to return the bid addenda. The next low bidder (Southeastern) was non-responsive by not meeting the technical specification. The third bidder (Ohio Cat) is determined to be non-responsive due to high pricing. A bid waiver is being requested to award to Rudd Equipment. Rudd Equipment submitted their bid prior to the bid addendum being issued. For their bid to have been responsive, Rudd Equipment needed to submit the addenda pages prior to the bid opening date. After evaluating the bid from Rudd Equipment, it is clear that the bid did meet the technical specifications of the addenda. Waiving bid will save approximately $12,000.00.

The Department of Public Service recommends negotiating with Rudd Equipment (FIN #61-0445955) for two (2) pneumatic rubber tire rollers with options.

The estima...