Explanation
Background
This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into an eighteen month contract with 3SG Corporation for the provision of Hyland OnBase software maintenance and signature pad software for the Franklin County Municipal Court imaging system.
The imaging system converts the existing court documents into electronic images necessary to optimize storage space and reduce future storage costs, while providing for more efficient access to court document information.
3SG Corporation, a dealer of Hyland Software, Inc. installed and configured the Hyland Onbase software for the imaging system, and is currently providing the Municipal Court Clerk’s Office with software maintenance services through the State of Ohio, State Term Schedule (STS) # 533272-3: expiration date 6/30/2013.
Ordinance 582-87 authorizes the City of Columbus to purchase from the cooperative purchasing contract.
The eighteen month contract is necessary to synchronize the term of the Municipal Court Clerk’s contract with the Hyland Software, Inc., to bring the maintenance services to a calendar year. In doing so, the price will remain the same for eighteen months; thereby, negating any cost increases during the term of the contract.
Bid Information: The Municipal Court Clerk is respectfully requesting to waive the competitive bidding provisions of the Columbus City Code, Chapter 329, to contract with 3SG Corporation. The state term schedule expires June 30, 2013. It is in the best interest of the City to waive competitive bidding, for the continuity of current pricing and services.
Current Contract:
Ordinance: 1036-2012; $20,756.11; EL012786
Contract Compliance Number:
3SG Corporation: 31-1651723
Expiration date: 05/14/2014
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State...
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