Explanation
BACKGROUND: This ordinance is for the option to purchase Janitorial Supplies for all City agencies. The term of the proposed option contract is through March 31, 2015. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on February 14, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004764; 173 bids were solicited (MBE:10; FBE:2); 10 bids were received (MBE:0; FBE:1). The contract(s) will provide City agencies with the ability to purchase Janitorial Supplies of highest quality and standard that are available.
In support of the Mayor’s Green Initiative and to implement environmentally friendly cleaning in City buildings, bidders were requested to submit quotes on environmentaly preferable products, if available. Bidders were required to provide supporting documentation proving products meet standards for “green” certification, as they contain ingredients which are safer for the workplace. To create a safer and more cost effective program for the City, dilution controlled systems, training and technical assistance is available on the contract, at no cost to the City.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder as follows:
Key-4 Cleaning Supplies, Inc. - (FBE): CC# 311417716 (expires: 2/12/2015)
Staples Contract & Commercial, Inc.: CC# 043390816 (expires: 5/2/2015)
Total Estimated Annual Expenditure: $800,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this optio...
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