Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Thomas and Marker Construction Company for the renovation of the Columbus Police Property Recovery Center, 724 Woodrow Avenue.
The original contract authorized by Ordinance No. 1938-2011 and passed November 23, 2011, authorized the renovation of Columbus Police Property Recovery Center, 724 Woodrow Avenue. Ordinance No. 1738-2012, passed July 30, 2012, authorized a modification of the contract for the installation of a wireless bar coding system for the Division of Police to label, categorize, and maintain a chain of custody for property that is submitted as evidence. This additional modification will provide for installation of additional security cameras, a personnel carrier, start-up building maintenance equipment, and storage shelving that was not anticipated in the design phase.
Emergency action is requested so that needed renovations may be accomplished as quickly as possible to meet the operational needs of the Division of Police, thereby providing necessary services to City residents.
Thomas & Marker Construction Co. Contract Compliance No. 34-4476858, expiration date 02/23/14.
Fiscal Impact: The total cost of this modification is $70,000.00. The current unencumbered cash balance in the Safety Voted Bond Fund, Police Facility Renovation is $30,977.44. This legislation authorizes the transfer of $39,022.56 between projects within the Safety Voted Bond Fund. The original contract with Thomas and Marker Construction Company for the renovation of the Columbus Police Property Recovery Center was for $11,386,200.00. The first modification authorized by Council was for $280,000.00. This second modification with Thomas and Marker Construction Company will bring the total cost of the renovation of the Property Recover Center to $11,736,200.00.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Thomas and Marker Construction Company for the renovation of the Columbus Police Property Recovery Center, 724 Woodrow Avenue; to authorize the expenditure of $70,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($70,000.00)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget and to transfer cash between projects in the Safety Voted Bond Fund; and
WHEREAS, Ordinance No. 1938-2011 and passed November 23, 2011, authorized the renovation of the Columbus Police Property Recovery Center, 724 Woodrow Avenue, was subsequently modified by Ordinance No. 1738-2012, passed July 30, 2012; and
WHEREAS, it is necessary to modify a contract to provide for the installation of additional security cameras, a personnel carrier, start-up building maintenance equipment, and storage shelving that was not anticipated in the design phase for the Division of Police; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the modification of the contract with Thomas and Marker Construction Company so that the Columbus Police Property Recovery Center, can be safely and properly maintained now that it is operational thereby providing necessary services to City residents, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Fire Facility Renovation 340103-100000 (Voted Carryover) $48,939|$9,916|($39,023)
Police Facility Renovation 330021-100000 (Voted Carryover $116,444|$155,467|$39,023
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04| Fund: 701|Project Number 340103-100000|Project Name - Fire Facility Renovation|OCA Code: 711103|OL3: 6620|Amount $39,022.56
TO:
Dept/Div: 30-03| Fund: 701|Project Number 330021-100000|Project Name - Police Facility Renovation|OCA Code: 713321|OL3: 6620|Amount $39,022.56
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Thomas and Marker Construction Company for the renovation of the Columbus Police Property Recovery Center, 724 Woodrow Avenue.
SECTION 4. That the expenditure of $70,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $70,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.