Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and decrease the construction contract with Kokosing Construction Company, Inc. for the Dublin Road Water Plant (DRWP) Treatment Capacity Increase Sludge Pump Station and Electrical Substation Project, for the Division of Water, Contract No. 1009-Part 1.
This contract modification (No. 1) will reduce Contract No. EL013960 by $854,700.00. During bidding of this project the City was in negotiation for a land swap with ODOT for property in the median between Dublin Road and Twin Rivers Drive (Alternative A). This exchange permitted the City to provide material and an equal flood plain crossection to meet Flood Control Regulation. Since this transaction was not completed during the bidding an addendum was issued including underground storage and additional off site material be supplied. Subsequent to the bid opening the ODOT land transaction was completed permitting the City to award the original plan. This amounted to a cost reduction of $854,700.00 from the amount that was included in the legislation submitted to Council.
1.1 Amount of additional funds to be expended: ($854,700.00)
Original Contract Amount: $22,001,320.00 (EL013960)
Modification 1 (current) ($ 854,700.00)
Total (Orig. + Mod. 1) $21,146,620.00
1.2. Reasons additional goods/services could not be foreseen:
The Department of Public Utilities anticipated additional funds would be necessary for underground storage and additional off site material via addendum to the bidding documents. Since the land transaction occurred the underground storage and additional off site material is not necessary, therefore the contract is being modified in order to reduce said amount.
1.3. Reason other procurement processes are not used:
Additional work is not being performed; see 1.2.
1.4. How cost of modification was determined:
The cost of Alternative A plus 10% contingency was reduced from the original bid...
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