Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a service agreement with Tom Synnott Associates AKA tsaADVET for the Falcon Enterprise, Falcon DMS software for the Department of Public Utilities. The agreement for this service will be established in accordance with Section 329.07 (e) of the Columbus City Code.
Annual Software and Support Maintenance for the following: Falcon/DMS Document Management, Permit and Head Sheet E-Form Application, Falcon/Indexer, Falcon/Deliver, Falcon/Enterprise, Falcon/DMS Sentry and PDF Module, Falcon/DMS integration with Oracle WAM, Falcon/DMS Full Content Search and Falcon/API Developer Toolkit.
The Falcon/DMS system is utilized by the Department of Public Utilities agencies as a document management system. The program has been utilized for approximately 13 years. Tom Synnott Associates AKA tsaADVET is the sole developer of the software and will provide all licenses and support. The support agreement is in effect for a period of one (1) year to and including March 31, 2014.
EMERGENCY DESIGNATION: Emergency legislation is being requested in that it is immediately necessary to enter into a service agreement so that there is not an interruption with the software licenses and support service of the Falcon/DMS software utilized by the various Department of Public Utilities agencies.
SUPPLIER: Tom Synnott Associates AKA tsaADVET (25-1372377); Expires 5/17/2014
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $32,250.00 is being requested for this service.
$66,666.67 was spent in 2012
$53,091.80 was spent in 2011
Title
To authorize the Director of Public Utilities to enter into a service agreement in accordance with sole source provisions of the Columbus City Code with Tom Synnott Associates AKA tsaADVET for software support of Falcon/DMS software for the Department of Public Utilities, to authorize the expenditure of $32,250.00 from the Sewerage System Operating Fund, and to declare an emergency. ($32,250.00)
Body
WHEREAS, the Department of Public Utilities utilizes a document management program developed by Tom Synnott Associates AKA tsaADVET and,
WHEREAS, it has become necessary to enter into a license and software support agreement for the Department of Public Utilities, and
WHEREAS, the Department of Public Utilities wishes to establish a service agreement in accordance with Section 329.07 (e) of the Columbus City Code for said service, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to enter into a service agreement so that there is not an interruption with the software licenses and support service of the Falcon/DMS software utilized by the various Department of Public Utilities agencies; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. This Council finds it in the best interest of the City of Columbus to authorize the Director of Public Utilities to enter into a service agreement with Tom Synnott Associates AKA tsaADVET for Falcon/DMS software support for a period of one (1) year in accordance with the provisions of Columbus City Code, Section 329.07 (e).
SECTION 2. That the expenditure of $32,250.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
OCA: 605077
Object Level 1: 03
Object Level 3: 3369
Amount: $32,250.00
TOTAL REQUEST: $32,250.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.