Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the Pedestrian Safety Improvements - Moler Road-Southgate Drive-Ferris Road-Parsons Avenue Sidewalks contract with TranSystems Corporation of Ohio in the amount of $156,933.46.
This contract has been used for the projects noted above that have spent down the total value.
Work to be performed as part of this modification includes, but is not limited to, the detailed design and right of way plans for the Moler Road sidewalk improvement project.
During the course of the contract, the design of the Parsons Avenue sidewalk required more work than anticipated. This decreased the amount of funds available for Moler sidewalk design. Also, results of the preliminary engineering effort for Moler Road indicate a design effort greater than what was anticipated.
Original Contract Amount: $690,000.00 (Ord. 1062-2011, EL012036)
Modification #1: $156,933.46
Total contract amount, including this modification: $846,933.46
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against TranSystems Corporation of Ohio.
2. CONTRACT COMPLIANCE
TranSystems Corporation of Ohio's contract compliance number is 43-0839725 and expires 9/16/13.
3. FISCAL IMPACT
Funds in the amount of $156,933.46 are available for this project in the Streets and Highways G.O. Bond Fund within the Department of Public Service. A transfer of cash and authority is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriate between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to execute a professional engineering services contract modification with TranSystems Corporation of Ohio in connection with the Pedestrian Safety Improvements - Moler Road-Southgate Drive-Ferris Road-Parsons Avenue Sidewalks contract; to authorize the expenditure of $156,933.46 from the Streets and Highways Bond Fund; and to declare an emergency. ($156,933.46)
Body
WHEREAS, the Department of Public Service currently maintains the Pedestrian Safety Improvements - Moler Road-Southgate Drive-Ferris Road-Parsons Avenue Sidewalks contract with TranSystems Corporation of Ohio; and
WHEREAS, City Auditor's Contract No. EL012036 was authorized by Ordinance No. 1062-2011 to establish the original contract; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract for, but not limited to, the detailed design and right of way plans for the Moler Road sidewalk improvement project; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service to provide necessary engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program thereby preserving the public health, peace, property, safety and welfare; now, therefore;
WHEREAS, emergency action is requested to provide necessary engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 590105-100066 / Ped. Safety Imp. - Ferris Ave. Sidewalks (Voted Carryover) / $387,628.00 / ($110,650.00) / $276,978.00
704 / 590105-100067 / Ped. Safety Imp. - S. High St. - Highview to Williams (Voted Carryover) / $110,285.00 / ($46,284.00) / $64,001.00
704 / 590105-100056 / Pedestrial Safety Improvements - Moler-Ferris-Parsons Sidewalks (Voted Carryover) / $0.00 / $156,934.00 / $156,934.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100066 / Ped. Safety Imp. - Ferris Ave. Sidewalks / 06-6600 / 740566 / $110,649.50
704 / 590105-100067 / Ped. Safety Imp. South High - Highview to Williams / 740567 /06-6600 / $46,283.96
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100056 / Pedestrial Safety Improvements - Moler-Ferris-Parsons Sidewalks / 06-6600 / 740556 / $156,933.46
SECTION3 That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL012036 with TranSystems Corporation of Ohio at 1105 Schrock Road, Suite 400, Columbus, Ohio, 43229 in an amount not to exceed $156,933.46.
SECTION 4. That for the purpose of paying for the work included in this agreement up to $156,933.46, or so much thereof as may be necessary, be and hereby is authorized to be expended from the Street and Highway G.O. Bond Fund, Fund 704, Department No. 59-10, Division of Mobility Options as follows:
Fund / Project # / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 590105-100056 / Pedestrial Safety Improvements - Moler-Ferris-Parsons Sidewalks / 06-6682 / 740556 / $156,933.46
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.