Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the Bikeway Development - Henderson Road - Olentangy River Road to Kenny Road project and to provide payment for construction administration and inspection services.
The work for which this project consists of the construction of a concrete path, light pole relocation, pavement markings, and signage on the north side of Henderson Road between Kenny Road and Olentangy River Road. Also included are segments of modular toe wall from east of Kenny Road to east of Knightsbridge Boulevard, a modular retaining wall for the 500 feet west of Lauraland Drive, removal of strain pole and installation of a new mast arm between Lauraland Drive and Olentangy River Road. Additionally, a small concrete path will be built to connect the southwest quadrant of the Henderson Road & Olentangy River Road intersection with nearby Olentangy River Road Service Road.
The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on April 30, 2013, (three majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Newcomer Concrete Services, Inc. $736,689.61 Norwalk, Ohio Majority
Decker Construction Company $931,702.72 Columbus, Ohio Majority
Columbus Asphalt Paving $965,794.49 Columbus, Ohio Majority
Award is to be made to Newcomer Concrete Services, as the lowest responsive and responsible and best bidder. The contract amount will be $736,689.61. The amount for construction administration and inspection services will be $81,035.86.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Newcomer Concrete Services, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Newcomer Concrete Services, Inc. is 341302197 and expires on 2/7/14.
3. FISCAL IMPACT
Funds in the amount of $817,725.47 are available for this project in the Streets and Highways G.O. Bond Fund within the Department of Public Service. An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary bikeway development work at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Newcomer Concrete Services, Inc. for the Bikeway Development - Henderson Road - Olentangy River Road to Kenny Road project; to provide for the payment of construction administration and inspection services in connection with the project; to authorize the expenditure of up to $817,725.47 from the Streets and Highways Bond Fund; and to declare an emergency. ($817,725.47)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Bikeway Development - Henderson Road - Olentangy River Road to Kenny Road project; and
WHEREAS, the work for which proposals are invited consists of the construction of a concrete path, light pole relocation, pavement markings, and signage on the north side of Henderson Road between Kenny Road and Olentangy River Road. Also included are segments of modular toe wall from east of Kenny Road to east of Knightsbridge Boulevard, a modular retaining wall for the 500 feet west of Lauraland Drive, removal of strain pole and installation of a new mast arm between Lauraland Drive and Olentangy River Road. Additionally, a small concrete path will be built to connect the southwest quadrant of the Henderson Road & Olentangy River Road intersection with nearby Olentangy River Road Service Road; and
WHEREAS, Newcomer Concrete Services, Inc. will be awarded the contract for the Bikeway Development - Henderson Road - Olentangy River Road to Kenny project; and
WHEREAS, it is necessary to enter into contract with Newcomer Concrete Services, Inc.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this project should proceed immediately for the construction of improvements to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 540002-100037 / Bikeway Development - Sullivant East-West Connector (Voted Carryover) / $429,023.00 / ($277,726.00) / $151,297.00
704 / 540002-100042 / Bikeway Development - Henderson Road - Olentangy River Road to Kenny (Voted Carryover) / $540,000.00 / $277,726.00 / $817,726.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100037 / Bikeway Development - Sullivant East-West Connector / 06-6600 / 740237 / $277,725.47
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100042 / / Bikeway Development - Henderson Road - Olentangy River Road to Kenny / 06-6600 / 740242 / $277,725.47
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Newcomer Concrete Services, Inc., 646 Townline Road 151, P.O. Box 672, Norwalk, Ohio 44857 for the construction of the Bikeway Development - Henderson Road - Olentangy River Road to Kenny Road project in an amount up to $736,689.61 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of $81,035.86.
SECTION 4. That for the purpose of paying the cost of this contract and inspection, the sum of $817,725.47, or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540002-100042 / Bikeway Development - Henderson Road - Olentangy River Road to Kenny / 06-6631 / 740242 / $736,689.61
704 / 540002-100042 / Bikeway Development - Henderson Road - Olentangy River Road to Kenny / 06-6682 / 740242 / $81,035.86
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.