Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to establish one (1) Universal Term Contract with Upstate Wholesale Supply, dba Brite Computers, Inc. for the option to purchase Fujitsu laptops and Havis Mounting Solutions and related accessories for the Department of Public Safety, Division of Police. The term of the proposed option contract will be through July 31, 2015 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA004887. The Purchasing Office opened formal bids on April 18, 2013. Fujitsu Laptops are equipped with WLAN and GPS and will be installed with the mounting solutions in four types of Police vehicles.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004887). Two hundred fifty six (256) bids were solicited (MAJ: 240,MBR:7, M1A: 6, AS1:2, F1:1, ) Two bids were received (MAJ:1, M1A:1). A bid from American Services, LLC was deemed non responsive due to not meeting all required specifications.
The Purchasing Office is recommending award of the contracts to the lowest responsive, responsible and best bidder:
Upstate Wholesale Supply, dba Brite Computers, Inc., CC#161382350, exp. 10/19/13
Total Estimated Annual Expenditure: $780,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish the option contract is budgeted in the Mail, Print Services, and UTC Fund. The city agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management ...
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