Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contract No. FL005224, with Badger Meter, Inc., for water meters and appurtenances. This contract expires February 28, 2014 with the option to renew for one (1) additional year.
The Division of Water would like to establish a Blanket Purchase Order, based on this Universal Term Contract, to purchase water meters and appurtenances in the amount of $500,000.00. These items are needed for new customer installations and maintenance of existing meters.
Badger Meter, Inc.'s Contract Compliance Number is 39-0143280 (expires 5/13/15, Majority).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Badger Meter, Inc.
2. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish a Blanket Purchase Order with Badger Meter, Inc., for the purchase of water meters and appurtenances, based on an existing Universal Term Contract, for the Division of Water, to authorize a transfer and expenditure up to $500,000.00 within the Water Build America Bonds Fund, and to amend the 2013 Capital Improvements Budget. ($500,000.00)
Body
WHEREAS, the Division of Water needs to purchase water meters and appurtenances for new customer installations and for maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office has established Universal Term Contract No. FL005224 with Badger Meter, Inc.; and
WHEREAS, the Department of Public Utilities would like to establish a blanket Purchase Order based on this Universal Term Contract; and
WHEREAS, it is necessary for this Council to authorize the City Auditor the transfer and expenditure of funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Finance and Management to establish a Blanket Purchase Order, for water meters and appurtenances based on an established Universal Term Contract with Badger Meter, Inc., for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a Blanket Purchase Order for water meters and appurtenances from an established Universal Term Contract with Badger Meter, Inc., in the amount of $500,000.00, for the Division of Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Water
Dept./Div. No.: 60-09
OL3: 6670
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
609 | Water Build America Bonds Fund | 609999-100000 (carryover) | Unallocated Balance Fund 609 | 609999 | $25,296.77
SECTION 3. That the City Auditor is hereby authorized to transfer $500,000.00 within the Division of Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6670, as identified in attachment "ORD 1214-2013 Transfers".
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
609 | 609999-100000 (carryover) | Unallocated Balance Fund 609 | $3,710 | $25,297 | +$21,587
(establish authority to match cash)
609 | 609999-100000 (carryover) | Unallocated Balance Fund 609 | $25,297 | $0 | -$25,297
609 | 690236-100000 (carryover) | Water Main Rehab. | $0 | $819 | +$819
(establish authority to match cash)
609 | 690236-100000 (carryover) | Water Main Rehab. | $819 | $0 | -$819
609 | 690236-100007 (carryover) | Safford/Union WL | $0 | $52,755 | +$52,755
(establish authority to match cash)
609 | 690236-100007 (carryover) | Safford/Union WL | $52,755 | $0 | -$52,755
609 | 690236-100010 (carryover) | German Village WL | $0 | $54,566 | +$54,566
(establish authority to match cash)
609 | 690236-100010 (carryover) | German Village WL | $54,566 | $0 | -$54,566
609 | 690236-100019 (carryover) | Alton-Darby Rd. WL | $0 | $7,723 | +$7,723
(establish authority to match cash)
609 | 690236-100019 (carryover) | Alton-Darby Rd. WL | $7,723 | $0 | -$7,723
609 | 690236-100035 (carryover) | Clime Rd. WL | $0 | $77,103 | +$77,103
(establish authority to match cash)
609 | 690236-100035 (carryover) | Clime Rd. WL | $77,103 | $0 | -$77,103
609 | 690236-100049 (carryover) | Georgesville Rd. WL | $0 | $15,357 | +$15,357
(establish authority to match cash)
609 | 690236-100049 (carryover) | Georgesville Rd. WL | $15,357 | $0 | -$15,357
609 | 690370-100000 (carryover) | Upground Reservoir | $265,159 | $265,160 | +$1
(establish authority to match cash)
609 | 690370-100000 (carryover) | Upground Reservoir | $265,160 | $0 | -$265,160
609 | 690497-100000 (carryover) | Water Supply Fac. Elevators | $0 | $71,005 | +$71,005
(establish authority to match cash)
609 | 690497-100000 (carryover) | Water Supply Fac. Elevators | $71,005 | $69,780 | -$1,225
609 | 690394-100000 (carryover) | Water Meter Renewal | $0 | $500,005 | +$500,005
SECTION 4. That an expenditure up to $500,000.00 is hereby authorized for the purchase of water meters and appurtenances within the Water Build America Bonds Fund, Fund No. 609, Dept.-Div. 60-09, Project No. 690394-100000 (carryover), Object Level Three 6670, OCA 609394.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.