Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Single Axle Dump Truck- CNG Option w/Snow Plow Package for the Division of Water. This unit will be used by our Distribution Maintenance Section for repair and maintenance of the existing water mainline infrastructure and snow plowing responsibilities in the winter season. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, this CNG vehicle incorporates an engine that will emit fewer emissions than the older unit BT-21636 that it is replacing.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004902). Sixty five (65) vendors (63 MAJ/2 MBR) were solicited and two (2) bids (2 MAJ) were received and opened on May 2, 2013. Item # 1 was for a Single Axle Dump Truck - Diesel Option. Item #2 was for a Single Axle Dump Truck- CNG Option. Two (2) bids were received. The Division of Water does not wish to purchase Item #1 for a Single Axle Dump Truck- Diesel Option. The Division of Water does wish to purchase Item #2 for a Single Axle Dump Truck - CNG Option. FYDA Freightliner Columbus, Inc., was the lowest responsive responsible bidder (sole-bidder on Item #2). Rush Truck Centers of Ohio submitted a No-Bid on Item #2. The Division of Water recommends that they be awarded one Single Axle Dump Truck - CNG Option w/Snow Plow at a price of $184,849.00 (Pengwyn Dump Body).
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: FYDA Freightliner Columbus, Inc., Contract Compliance Number: 31-0789102, expires 09/07/2014. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $184,849.00 is budgeted for this purchase. The Division of Water did purchase a similar vehicle in 2012 in the amount of $184,957.00 and in 2011 in the amount of $147,938.00.
Title
To authorize the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Single Axle Dump Truck- with CNG and Snow Plow Package Options for the Division of Water and to authorize the expenditure of $184,849.00 from the Water Operating Fund. ($184,849.00)
Body
WHEREAS, a Single Axle Dump Truck- CNG Option w/Snow Plow Package is required by the Division of Water to be used by our Distribution Maintenance Section for repair and maintenance of the existing water mainline infrastructure; and
WHEREAS, the Purchasing Office opened formal bids on May 2, 2013 for the purchase of a Single Axle Dump Truck- CNG Option w/Snow Plow Package for the Division of Water; and
WHEREAS, the Division of Water recommends an award to be made to the lowest, responsive and responsible bidder, FYDA Freightliner Columbus, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004902 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Single Axle Dump Truck- CNG Option w/Snow Plow Package for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $184,849.00 much thereof as may be needed is hereby authorized from Water Systems Operating Fund 600, Department 60-09, OCA Code 602730, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.