Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the Bridge Cleaning and Sealing 2013 project and to provide payment for construction administration and inspection services.
The Bridge Cleaning and Sealing 2013 project consists of performing cleaning and sealing of various bridges around the City of Columbus. This includes decks, railings, expansion joints, scuppers, sidewalks, abutments, piers, backwalls, bearing devices, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
The estimated Notice to Proceed date is June 27, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express on May 7, 2013. Four bids were received on March 26, 2013, (two majority and 2 other) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Contract Sweepers & Equipment Co. $194,188.94 Columbus, OH Majority
A&A Painting $254,217.70 Campbell, OH FBE
Double Z Construction Company $302,555.00 Columbus, OH Majority
Reliant Enterprises LLC $363,573.65 Lawrenceburg, IN MBR
The bid documents contain Special Provision 146 which states "It is the City's intent to fully utilize the available funding provided to its Bridge Cleaning and Sealing Program. Therefore, the City reserves the right to increase or decrease the base contract amount, up to or down to a maximum of $304,000.00. The total amount of the work and other incidentals will not exceed the total amount of the contract price (maximum of $304,000.00). In the event that the City does add bridges to the original list in order to use the remaining available funds, the contractor shall be bound by all bid specifications and other terms and conditions contained in this contract document. The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $304,000.00), responsive and responsible and best bidder per Columbus City Code Section 329."
Award is to be made to Contract Sweepers & Equipment Co. as the lowest, responsive, responsible and best bidder. The contract amount will be $304,000.00. The amount for construction administration and inspection services will be $46,000.00. The total legislated amount will be $350,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Contract Sweepers & Equipment Co.
2. CONTRACT COMPLIANCE
The contract compliance number for Contract Sweepers & Equipment Co. is 310780604 and expires 7/19/14.
3. FISCAL IMPACT
The Department of Public Service funding, in the amount of $350,000.00, is available within the 2013 Operating Funds budget.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the bridges listed within the project plans and specifications to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To authorize the Director of Public Service to enter into contract with Contract Sweepers & Equipment Co. and to provide for the payment of construction administration and inspection services in connection with the Bridge Cleaning and Sealing 2013 project; to authorize the expenditure of up to a maximum of $350,000.00 from the Street Construction Maintenance and Repair Fund and the Municipal Motor Vehicle License Tax Fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Bridge Cleaning and Sealing 2013 project; and
WHEREAS, this project consists of cleaning and sealing of various bridges within the city corporation limits; and
WHEREAS, Contract Sweepers & Equipment Co. will be awarded the contract for the Bridge Cleaning and Sealing 2013 project; and
WHEREAS, funding, in the amount of $350,000.00, is available within the 2013 Operating Funds budget; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the bridge cleaning and sealing planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Contract Sweepers & Equipment Co., 561 Short Street, Columbus, Ohio 43215, for the Bridge Cleaning and Sealing 2013 project in the amount of $304,000.00 or so much thereof as may be needed in accordance with the plans and specifications on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $46,000.00.
SECTION 2. That for the purpose of paying the cost of the contract and inspection the sum of up to $350,000.00 or so much thereof as may be needed is hereby authorized to be expended as follows:
Dept/Division: 59-11
Fund No.: 265 - Street Construction Maintenance and Repair Fund
OCA Code: 591105
Object Level 01: 03
Object Level 03: 3375
Amount: $225,000.00
Dept/Division: 59-11
Fund No.: 266 - Municipal Motor Vehicle License Tax Fund
OCA Code: 591126
Object Level 01: 03
Object Level 03: 3375
Amount: $125,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.