Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Prime Engineering, Inc., for the ADA Curb Ramp Projects - Citywide Curb Ramps contract.
The Department of Public Service is initiating a procurement effort for a general engineering contract associated with curb ramp design. The intent of this contract is to provide the Department of Public Service with continuing contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the Department to complete its capital and operating budget commitments.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the ADA Curb Ramp Projects - Citywide Curb Ramps contract. The project was formally advertised on the Vendor Services web site from April 3, 2013, to April 25, 2013. The city received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 6, 2013.
Company Name City/State Majority/MBE/FBE/ASN /PHC
ADR & Associates, Ltd. Columbus, OH MAJ
Dynotec, Inc. Columbus, OH AFM
Kabil Associates, Inc. Columbus, OH ASN
Prime Engineering, Inc. Columbus, OH ASN
Prime Engineering, Inc. received the highest score by the evaluation committee and will be awarded the ADA Curb Ramp Projects - Citywide Curb Ramps contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Prime Engineering, Inc.
2. CONTRACT COMPLIANCE
Prime Engineering Inc.'s contract compliance number is 31-1262683 and expires 02/17/14.
3. FISCAL IMPACT
Funds in the amount of $250,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Prime Engineering, Inc. for engineering, technical, and surveying services in connection with the ADA Curb Ramp Projects - Citywide Curb Ramps contract; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the ADA Curb Ramp Projects - Citywide Curb Ramps contract; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Prime Engineering, Inc. for the provision of engineering and design services described above in the amount of up to $250,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
704 / 530087-100002 / ADA Ramps - Citywide Curb Ramps (Voted 2008) / $1,250,000 / ($245,901) / $1,004,099
704 / 530303-100000 / Columbus Housing Initiative (Voted 2008) / $1,634,240 / $245,901 / $1,880,141
704 / 530087-100002 / ADA Ramps - Citywide Curb Ramps (Voted Carryover) / $4,099 / $245,901 / $250,000
704 / 530303-100000 / Columbus Housing Initiative (Voted Carryover) / $241,631 / ($235,758) / $5,873
704 / 530303-100001 / Columbus Housing Initiative - Charles Roadway Imp (Voted Carryover) / $10,143 / ($10,143) / $0
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530303-100000 / Columbus Housing Initiative / 06-6600 / 591145 / $235,758.83
704 / 530303-100001 / Columbus Housing Initiative - Charles Roadway Imp / 06-6600 / 743031 / $10,142.95
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530087-100002 / ADA Ramps - Citywide Curb Ramps Line / 06-6600 / 748702 / $245,901.78
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Prime Engineering, Inc. for the ADA Curb Ramp Projects - Citywide Curb Ramps for engineering and design services in an amount of up to $250,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $250,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530087-100002 / ADA Ramps - Citywide Curb Ramps Line / 06-6682 / 748702 / $250,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.