Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to execute a planned modification for a professional engineering services contract with HNTB Ohio, Inc., for the Traffic Signal Installation - Columbus Traffic Signal System Phase C (CTSS Ph. C) project. This is the first planned modification to the original contract.
Work included in this contract includes the detailed design of up to 240 intersections to be added to the new central traffic control system being installed in the CTSS Phase B project. Intersections from the old central system, existing closed loop systems, and intersections currently not on any system will be incorporated in the project. Fiber optic cable and wireless communications will be used to communicate to the signalized intersections. This contract modification shall continue the design work for the project, including: stages 2, 3, and final construction plans; construction support; and as-built drawings.
2. PLANNED CONTRACT MODIFICATION
This contract modification is necessary to provide additional engineering and design services for this project.
This is a planned modification. Due to funding availability, the design was planned to occur in 2 phases.
The original contract amount: $1,100,000 (Ordinance 0916-2012, EL012938)
The amount of modification no. 1: $1,100,000.00
The total contract amount, including this modification, is $2,200,000.00
That Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HNTB Ohio, Inc.
2. CONTRACT COMPLIANCE
HNTB Ohio, Inc.'s contract compliance number is 431628397 and expires 3/12/14.
3. FISCAL IMPACT
Funds in the amount of $1,100,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow for the Department of Public Service to make funding for the design of this project available and allow the project schedule to proceed as planned thereby preserving the public health, peace, property, safety, and welfare.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify and increase an existing contract with HNTB Ohio, Inc., for professional services for the Traffic Signal Installation - Columbus Traffic Signal System Phase C project; to authorize the expenditure of $1,100,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($1,100,000.00)
Body
WHEREAS, Ordinance 0916-2012 authorized the Director of Public Service to enter into contract with HNTB Ohio, Inc. for the Traffic Signal Installation - Columbus Traffic Signal System Phase C project; and
WHEREAS, additional engineering and design services are needed to complete the CTSS Ph C project; and
WHEREAS, it is necessary to execute a planned contract modification to Contract No. EL012938 to authorize additional funds for the professional services required for the engineering and design of this project; and
WHEREAS, this ordinance authorizes the Director of Public Service to execute a professional services contract modification for the CTSS PH C project; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is necessary to provide additional funding for engineering design services to allow the schedule of this project to proceed as planned thereby preserving the public health, peace, property, safety and welfare.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
704 / 540007-100004 / Signal Installation - Columbus Traffic Signal System Phase B (Voted 2008) / $0 / $492,712 / $492,712
704 / 590910-100002 / Sci Tech Corridor Improvements (Voted 2008) / $0 / $607,288 / $607,288
704 / 540007-100005 / Signal Installation - Columbus Traffic Signal System Phase C (Voted 2008) / $1,300,000 / ($1,100,000) / $200,000
704 / 540007-100004 / Signal Installation - Columbus Traffic Signal System Phase B (Voted Carryover) / $2,600,000 / ($100,000) / $2,500,000
704 / 540008-100001 / Sign Upgrade/Street Name - Sign Upgrade (Voted Carryover) / $392,713 / ($392,713) / $5,873
704 / 590910-100002 / Sci Tech Corridor Improvements (Voted Carryover) / $988,052 / ($607,288) / $380,764
704 / 540007-100005 / Signal Installation - Columbus Traffic Signal System Phase C (Voted Carryover) / $0 / $1,100,000 / $1,100,000
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100004 / Signal Installation - Columbus Traffic Signal System Phase B / 06-6600 / 740704 / $100,000.00
704 / 540008-100001 / Sign Upgrade/Street Name - Sign Upgrade / 06-6600 / 740801 / $392,712.50
704 / 590910-100002 / Sci Tech Corridor Improvements / 06-6600 / 749102 / $607,287.50
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100005 / Signal Installation - Columbus Traffic Signal System Phase C / 06-6600 / 740705 / $1,100,000.00
SECTION 3. That the Director of Public Service is hereby authorized and directed to modify and increase an existing professional engineering services contract with HNTB Ohio, Inc., 330 West Spring Street, Suite 310, Columbus, OH 43215, for the CTSS Ph C project, in the amount of up to $1,100,000.00.
SECTION 4. That for the purpose of paying the cost thereof, the sum of $1,100,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, number 704, for the Division of Design and Construction, Dept-Div 59-12, as follows:
Fund / Project Number / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100005 / Signal Installation - Columbus Traffic Signal System Phase C / 06-6682 / 740705 / $1,100,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.