Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the Bikeway Development - General Engineering Design contract with Michael Baker, Jr., Inc. in the amount of $300,000.00.
This contract has been used for various projects that spent down the total value. The intent of this contract was to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to complete its capital and operating budget commitments.
The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on bikeway development needs and related and aesthetic improvements. This contract has been used for quick response design services.
Work to be performed as part of this modification includes, but is not limited to, any work required to complete the Sullivant Avenue Corridor project, intersection bikeways improvements (such as Morse Road and High St/Sharon Ave/Indianola Ave.) and railroad bikeway crossing improvements (such as McKinley Avenue and Harrison Road and Mound St west of Central Avenue).
The level of public involvement required for the Sullivant Ave. project could not have been anticipated in the beginning of the project. The original scope of work for this project called for two public meetings and the consultant has already attended five public meetings for the Sullivant Ave. project. The consultant will need to attend two additional meetings in order to complete the project. Because the consultant has already completed a substantial portion of the design work for Sullivant Ave., it would be impractical to procure new design services to complete this project.
Original Contract Amount: $500,000.00 (Ord. 1282-2011, EL012083)
Modification #1: $300,000.00
Total contract amount, including this modification: $800,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Michael Baker, Jr., Inc.
2. CONTRACT COMPLIANCE
Michael Baker, Jr., Inc.'s contract compliance number is 251228638 and expires 5/3/15.
3. FISCAL IMPACT
Funds in the amount of $300,000.00 are available for this project in the Street and Highway G.O. Bond Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and services ant to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriate between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to execute a professional engineering services contract modification with Michael Baker, Jr., Inc. in connection with the Bikeway Development - General Engineering Design contract; to appropriate $300,000.00 within the Street and Highway Improvement Fund; to authorize the expenditure of $300,000.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Department of Public Service currently maintains the Bikeway Development - General Engineering Design contract with Michael Baker, Jr., Inc.; and
WHEREAS, City Auditor's Contract No. EL012083 was authorized by Ordinance No. 1282-20111 to establish the original contract; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract for, but not limited to, any work required to complete the Sullivant Avenue Corridor project, intersection bikeways improvements (such as Morse Road and High St/Sharon Ave/Indianola Ave.), and railroad bikeway crossing improvements (such as McKinley Avenue and Harrison Road and Mound St west of Central Avenue); and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service to provide necessary engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program thereby preserving the public health, peace, property, safety and welfare; now, therefore;
WHEREAS, emergency action is requested to provide necessary engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 540002-100002 / Bikeway Development - Spot/Miscellaneous Improvements (Voted Carryover) / $264,544 / ($264,544) / $0
704 / 540002-100026 / Bikeway Development - Pavement Markings and Signage (Voted Carryover) / $86,575 / ($35,456) / $51,119
704 / 540002-100033 / Bikeway Development - Bikeway General Engineering (Voted Carryover) / $0 / $300,000 / $300,000
704 / 540002-100002 / Bikeway Development - Spot/Miscellaneous Improvements (Voted 2008) / $0 / $164,544 / $164,554
704 / 540002-100026 / Bikeway Development - Pavement Markings and Signage (Voted 2008) / $0 / $35,456 / $35,456
704 / 540002-100033 / Bikeway Development - Bikeway General Engineering (Voted 2008) / $500,000 / ($200,000) / $300,000
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100002 / Bikeway Development - Spot/Miscellaneous Improvements / 06-6600 / 740202 / $264,543.81
704 / 540002-100026 / Bikeway Development - Pavement Markings and Signage / 06-6600 / 740226 / $35,456.19
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100033 / Bikeway Development - Bikeway General Engineering / 06-6600 / 740233 / $300,000.00
SECTION 3. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL012083 with Michael Baker, Jr., Inc. at 4100 Horizons Drive, Ste. 206, Columbus, Ohio, 43220 in an amount not to exceed $300,000.00.
SECTION 4. That for the purpose of paying for the work included in this agreement up to $300,000.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from the Street and Highway Improvement Fund, Fund 704, Department No. 59-12, Division of Design and Construction as follows:
Fund / Project # / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540002-100033 / Bikeway Development - Bikeway General Engineering / 06-6682 / 740233 / $300,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.