Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Roadway Improvements - Neil Avenue project and to provide payment for construction administration and inspection services.
As part of this project Neil Avenue will be widened, overlayed and restriped from a point 400 feet South of Nationwide Blvd. to Spruce Street. A concrete sidewalk will be added from a point north of Brodbelt Lane to Spruce Street on the west side of Neil Avenue. Vine Street will be widened for an east bound right turn lane at Neil Avenue. Existing storm sewers and drainage structures will be utilized and extended, and the overall drainage of the site will be improved. A sidewalk along the north side of Brodbelt will be constructed and two new structures will be added.
The estimated Notice to Proceed date is June 26, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on April 2, 2013 (three Majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Danbert, Inc. $2,139,174.03 Plain City, Ohio Majority
George J. Igel & Co. $2,186,867.77 Columbus, Ohio Majority
Complete General Construction Co. $2,219,432.36 Columbus, Ohio Majority
Award is to be made to Danbert, Inc. as the lowest, responsive, responsible and best bidder. The contract amount will be $2,139,174.03. The amount for construction administration and inspection services will be $213,917.40. The total legislated amount is $2,353,091.43
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Danbert, Inc. is 311029004 and expires 9/04/14.
3. FISCAL IMPACT
Funds in the amount of $2,000,000.00 are available for this project in the Streets and Highways G.O Bond Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale.
Funds in the amount of $198,026.43 are available from a deposit from Nationwide Realty Investors, Ltd. (NRI) as authorized by Ordinance 1051-2013.
Funds in the amount of $155,065.00 are available for this project in the Streets and Highways G.O Bond Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for this project to commence as early as possible and perform construction for needed sidewalks and improved roadway access.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the City Auditor to appropriate funds within the Street & Highway Improvements Fund; to authorize the Director of Public Service to enter into contract with Danbert, Inc. for the Roadway Improvements - Neil Avenue; to authorize the expenditure of up to $2,155,065.00 from the Streets & Highways Bond Fund; to authorize the expenditure of up to $198,026.43 from the Street & Highway Improvements Fund; and to declare an emergency. ($2,353,091.43)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway Improvements - Neil Avenue project; and
WHEREAS, this project consists of the widening and rehabilitation of Neil Avenue from 400 feet South of Nationwide Boulevard to Spruce Street, construction of sidewalk north of Brodbelt lane to Spruce Street on the West side of the road, widening of Vine Street for an eastbound right turn lane at Neil, and additions to, extension of and improvement to the existing sewer and drainage structures; and
WHEREAS, it is necessary to enter into contract to provide for the construction of the Roadway Improvements - Neil Avenue project; and
WHEREAS, bids were received on April 2, 2013, for the Roadway Improvements - Neil Avenue project and a satisfactory bid has been received; and
WHEREAS, it is necessary to authorize an amendment, appropriation and cash transfer to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to provide for construction administration and inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that the funding should be authorized immediately to perform necessary construction and rehabilitation to these City Streets and sidewalks to improve pedestrian and roadway access, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide budget authority due to a prior year encumbrance cancellation and a contribution received pursuant to ordinance 1051-2013 as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100009 / Roadway Improvements - Neil Avenue (Voted Carryover) / $270,000 / $29,350 / $299,350
766/ 440104-100009 / Roadway Improvements - Neil Avenue (Streets & Highway Imp Carryover) / $0 / $198,027 / $198,027
SECTION 2. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Development 44-01
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440005-100000 / Urban Infra.- Eng&Constr/Traffic (Voted Carryover) / $4,332,420 / ($4,332,420) / $0
Public Service 59-12
704 / 440005-100000 / Urban Infra.- Eng&Constr/Traffic (Voted Carryover) / $0 / $4,332,420 / $4,332,420
704 / 440005-100000 / Urban Infra.- Eng&Constr/Traffic (Voted Carryover) / $4,332,420 / ($2,030,000) / $2,302,420
704 / 440104-100009 / Roadway Improvements - Neil Avenue (Voted Carryover) / $299,350 / $2,030,000 / $2,329,350
704 / 440005-100000 / Urban Infra.- Eng&Constr/Traffic (Voted 2008) / $1,650,000 / $2,030,000 / $3,680,000
704 / 530060-100000 / Neil Ave. Area Improvements (Voted 2008) / $2,000,000 / ($2,000,000) / $0
704 / 530103-100015 / Arterial Street Rehab. - Karl Rd/SR161/Schrock Rd (Voted 2008) / $4,930,000 / ($30,000) / $4,900,000.00
SECTION 3. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / Urban Infra.- Eng&Constr/Traffic / 06-6600 / 590050 / $2,030,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100009 / Roadway Improvements - Neil Avenue / 06-6600 / 741049 / $2,030,000.00
SECTION 4. The sum of up to $198,026.43 be and is hereby appropriated from the unappropriated balance of the Street and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2013, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 440104-100009 Roadway Improvements - Neil Avenue / 06-6600 / 761049 / $198,026.43
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into contract with Danbert, Inc., 8077 Memorial Drive, Plain City, 43064 for the construction of the Roadway Improvements - Neil Avenue (Re-Bid) project in the amount of up to $2,139,174.03 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $213,917.40.
SECTION 6. That for the purpose of paying the cost of the contract and inspection, the sum of up to $2,353,091.43 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100009 / Roadway Improvements - Neil Avenue / 06-6631 / 741049 / $1,941,147.60
766 / 440104-100009 / Roadway Improvements - Neil Avenue / 06-6631 / 761049 / $198,026.43
704 / 440104-100009 / Roadway Improvements - Neil Avenue / 06-6687 / 741049 / $213,917.40
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.