Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Asebrook & Co. Architects, LLC. for consultant services for photo documentation of the exterior of the Central Safety Building located at 120 Marconi Boulevard. The process of removing and reinstalling the exterior stone panels is to be photographed by a professional photographer experienced in construction progress documentation.
This documentation will include up to eight months of construction progress photos for the duration of the project, photos of the existing conditions, photos of the site surrounding building, and two photo sets with dates and labels.
Asebrook & Co. Architects, LLC has institutional knowledge of the project, performed the original assessment, prepared the detailed construction documents being followed by the contractor on site, and has on site inspection. To ensure maximum coordination and full quality assurance that this project is completed fully and accurately it is logical to coordinate this photo documentation through Asebrook & Co. Architects, LLC.
Asebrook & Co. Architects, LLC. Contract Compliance No. 20-2103714; expiration date May 9, 2015.
Fiscal Impact: The cost of the contract with modifications was $240,100.00. With this modification the contract will now be $250,800.00. Sufficient funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify contract on behalf of the Office of Construction Management with Asebrook & Co. Architects, LLC. for additional services associated with photo documentation of the exterior of the Central Safety Building located at 120 Marconi Boulevard; and to authorize the expenditure of $10,700.00 from Construction Management Capital Improvement Fund. ($10,700.00)
Body
WHEREAS, Ordinance No. 0168-2010, passed February 10, 2010, authorized professional services for the design and construction for insulation and exterior sealing of the Central Safety Building located at 120 Marconi Boulevard; and
WHEREAS, Ordinance No. 1221-2012, passed June 21, 2012, authorized a modification to the contract for consultant services for construction administration and inspection of the exterior building renovation at the Central Police Building; and
WHEREAS, it is necessary to modify said contract for photo documentation of the exterior building renovation at the Central Safety Building to ensure full quality assurance; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Asebrook & Co. Architects, LLC. for consultant services for photo documentation of the exterior of the Central Safety Building located at 120 Marconi Boulevard.
SECTION 2. That the expenditure of $10,700.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100143
OCA Code: 730143
Object Level: 06
Object Level 3: 6620
Amount $10,700.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.