Explanation
This ordinance is for the option to purchase Firefighter Boots on an as needed basis for the Department of Public Safety, Division of Fire. The boots are specifically designed and constructed for structural firefighting providing a high level of protection to withstand the effects of flame, heat, vapor, hazardous liquids, sharp objects and other hazards encountered in firefighting situations. The term of the proposed option contract will be through March 31, 2015 with the option to extend for an additional two (2) years on a yearly basis subject to mutual agreement. The Purchasing Office opened formal bids on April 18, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004864). Eighty-Four (84) bids were solicited (M1A: 0, F1: 0, MBR: 3). Three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Phoenix Safety Outfitters, LLC CC# 412241348 (Expires 08/23/2014)
Item 1. STC 14" Marshall Pull-On Leather Boots and Item 3. Honeywell Ranger 1500 16" Pull-On Rubber Boots
The Fire House CC# 310953722 (Expires 12/07/2014)
Item 2. Globe Structural Series 14" Pull-On Leather Boots
Total estimated annual expenditure: $50,000.00
Both companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Finding for Recovery Database.
FISCAL IMPACT: Funding to establish this option contract s budgeted in the Mail, Print Services and UTC Fund. The Columbus Division of Fire and any other City agency that may want to purchase items on this contract will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase Firefighter Boots on an as needed basis with Phoenix Safety Outfitters, LLC and The Fire House and to authorize the expenditure of two (2) dollars to establish each contract from the Mail, Print Services and UTC Fund. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids April 18, 2013 and selected the lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts and 4) providing cooperative purchasing opportunities for other local and quasi-governmental entities for the purchase of firefighter boots; and
WHEREAS, these firefighter boots are specifically designed and constructed for structural firefighting providing the firefighter a high level of protection to withstand the effects of flame, heat, vapor, hazardous liquids, sharp objects and other hazards encountered in firefighting situations; and
WHEREAS, the contracts will be in effect to and including March 31, 2015, with the option to extend for an additional two (2) years on a year-for-year basis based on mutual agreement; and
WHEREAS, it is necessary to continue providing firefighters with a high level of protection while performing essential duties in order to preserve the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the contracts with Phoenix Safety Outfitters, LLC and The Fire House for the option to purchase Firefighter Boots for the term ending March 31, 2015 with the option to extend subject to mutual agreement for an additional two (2) years on a year-for-year basis in accordance with solicitation number SA004864 as follows:
Phoenix Safety Outfitters, LLC, Items 1 and 3: Amount $1.00
The Fire House, Item 2: Amount $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organizational Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.